HMIS Newsletter: January 2026


Federal Reporting Updates

HDX


Longitudinal System Analysis (LSA)

The Longitudinal System Analysis, better known as the LSA, is finally done, and was submitted to HUD on January 16, 2026! We would like to extend our sincere thanks for your hard work on the data cleanup. We truly appreciate the time and effort you’ve dedicated to this process and for your prompt responses throughout.

As a recap, the LSA is an annual report produced by Continuum of Care’s (CoC) Homeless Management Information System (HMIS) and provides HUD and the CoC with critical information about how people experiencing homelessness use their system of care. The LSA is essentially a massive export of information and includes: 

  • Demographic data such as age, race and ethnicity, veteran status, etc. Please note that this year’s LSA is not reporting Sex or Gender data, however you may have local reporting that include one or both of these demographics.  
  • Length of time homeless and patterns of system use 
  • Information on special populations, such as veterans and people/households 
    experiencing chronic homelessness
  • Housing outcomes for those who exit the homeless services system  

The LSA also provides information about patterns of system use prior to exit, destination types, and, for those who were served again later by continuum projects, lengths of time between exit and re-engagement or returns to homelessness.  
 
Thank you again for helping us ensure this year’s LSA submission was successful!  

System Performance Measures (SPM) 

With the LSA officially submitted, we are shifting our focus to the System Performance Measures (SPM)! The SPMs are a vital set of standardized measures that allow HUD and the CoC to evaluate the impact of our homeless response system, specifically measuring our progress in making homelessness rare, brief, and non-recurring. Unlike the LSA’s focus on demographics and system use patterns, the SPM's analyze the entire system’s health by tracking key outcomes like the length of time homeless, returns to homelessness, and successful permanent housing placements. This data is a cornerstone of our federal funding and strategic planning, so we will be reaching out soon to begin the data cleanup process to ensure our collective impact is accurately reflected.

  • HDX Opens for SPM Submissions: February 2, 2026
  • Submission Deadline: March 4, 2026 (8pm EST)



2026 Point-in-Time Count: January 29th,2026

HUDlogo

The 2026 Point-in-Time (PIT) Count is scheduled for the night of January 29th, 2026 for all three Nevada Continuums of Care. This annual effort provides a vital snapshot of both sheltered and unsheltered individuals experiencing homelessness in our community.

Why does it matter? PIT data helps shape local and statewide planning, supports federal funding, and gives communities a clearer picture of where needs are greatest. It’s one of the key tools used each year to understand how homelessness is changing and where resources can make the biggest impact.

The PIT Count is a true team effort, made possible by outreach workers, service providers, volunteers, and data partners across Nevada. Together, we help ensure that people experiencing homelessness are seen, counted, and included in the decisions that impact them.


Volunteer Information

  • Southern Nevada volunteer information can be found here.
  • More information to come for the Northern and Rural Nevada PIT counts. 

Alongside the PIT, we will conduct the Housing Inventory Count (HIC). This report provides HUD with a comprehensive look at available beds and the total number of clients served across these program types: 

  • Emergency Shelter 
  • Transitional Housing 
  • Rapid Re-housing 
  • Permanent Housing Types
  • Safe Haven 

The HIC includes all programs, regardless of whether they use HMIS. To ensure our community’s data is complete: 

  • Non-HMIS Providers: You will receive a Non-Participating Program form to record your data for the night of the count.
  • HMIS-Participating Providers: Please prioritize data cleanup to ensure HUD receives the highest quality information. 

What HMIS information should be reviewed?  

  • Client Information: To ensure our community provides HUD with the highest quality data, please verify that all relevant client records—including profile demographics, enrollment/exit dates, move-in dates, and housing services—are complete and up-to-date for the PIT count date. 
  • Program Information: For all housing projects, please confirm that project start/end dates, available beds and units, and voucher counts are accurate. 

Helpful Reports for Preparing for the HIC/PIT:

  • [GNRL-106] Program Roster: This report outlines program stays and relevant inventory information, based on dates you include when you run the report. The report will include a list of all clients who were enrolled, exited, or remained active during the reporting period.
  • [GNRL-220] Program Details Report: This report is a detailed review of all relevant profile, enrollment, exit, and housing service data in one place. 
  • [HSNG-108] Housing Census: This report provides bed occupancy rates by date, with the ability to drill down and see a client list for those dates.  
  • [HSNG-200] Current Housing Availability: This report summarizes (by housing project type, then program name) the amount of available bed and unit inventory on the night before the report is run. This is most helpful for ensuring your program configurations are accurate. 

Thank you for your diligence and commitment to data quality, which ensures the success and accuracy of our annual PIT Count. If you have any questions, please let us know by emailing us at nevada-admin@bitfocus.com.


Bitfocus Feature Release

Clarity Human Services logo small

In February, we’re releasing several updates to help your community get the most out of Clarity. Here are some of the key changes you should know about:

  • Connecting Inventory, Reservations, and Attendance: We’re upgrading these features to make them work better together, allowing for designation of reservable units, unlocking one-night stays for shelters, and improving occupancy status.
  • Enrollment Screens: We’ve improved enrollment screens and warnings around disabling conditions.
  • New Interface: We’ve continued adding more functionality to the new Clarity interface. Making changes to and messaging with Care team members is much easier now! A “documentation requirements” section has been added to the referral screen, streamlining eligibility steps. And a Coordinated Entry analysis tab has been added with more clear ways to review all of the ways we work with referrals.

See it in action: Join our Feature Focus on February 5th at 10am PT.

Read the details: Check out the February 2026 Features article for a deep dive into these changes.

Try it yourself: These updates will be available in your Training Site starting January 27, 2026. If you need help exploring them, reach out to your Bitfocus Administration team: nevada-admin@bitfocus.com.


Nevada HMIS Data and Privacy Security Training

 

We sincerely thank the three Nevada Continuums of Care for their collaboration and dedication during our recent privacy rollout, which successfully introduced two-factor authentication and updated data protocols. To maintain these new standards, please end any legacy ROIs encountered in the system and complete a new three-year version as demonstrated in the video here.

 

If you are locked out of your account and still need to take Privacy and Security, you can find it here!

Once complete, have your Agency Data Lead forward your email of completion to nevada@bitfocus.com and request reinstatement.


Southern Nevada Coordinated Entry Update

 

Long Term Project Team (LTPT) meets on Tuesdays at 3pm. If you would like to join the team, reach out to PJ Moore at MoorePau@clarkcountynv.gov. Community feedback and participation are imperative to robust conversation. We need as much input as possible to best serve our community.

Please don't be alarmed if you no longer see the SNV Youth SATT, as it was discontinued by the Youth CE Core Team. This was determined to be no longer needed, given how staff are navigating, assessing, and referring youth. Please continue to assess with the SNV Youth Assessment.

Stay tuned for SNV CE Assessor training in March 2026. Those specific dates are TBD. Please remember that only your Agency Data Lead (ADL) can sign you up for training. You must have an active HMIS account and a training account with switch access to SNV Coordinated Entry. If you need support with that, contact Sarah and Kelly with Bitfocus at nevada-admin@bitfocus.com.

Be on the lookout for more information on Housing Problem Solving Training as it becomes available.


Upcoming Events

calendar-icon-navy

Quarterly SNV Agency Data Lead Meeting | February 10th, 2026, 9:00 - 11:00 am | Join here


Statewide HMIS Office Hours |
February 12, 2026, 12:00 - 1:00 pm
| Join here

Statewide Refresher Training-Subject TBA| February 26, 2026,1:00-2:00 pm| Join Here


Bitfocus is Hiring

bitfocus Checkmark small

 

Join our Team!

  • Work with us at Bitfocus! Join a team committed to innovation, collaboration, and real-world impact in human services.  

Questions?

Your HMIS Administrators are happy to help.

Email: nevada-admin@bitfocus.com